Proofreading Reports: 5 Different Types

Proofreading reports depends immensely on the type of report you want to proofread. When you start the task of writing a report, you have to make sure the exact type of report you want or need to write. Then, you will start doing it accordingly, using the proper structure checked by a good title capitalization generator, format, and overall writing style. But whatever the type of report you want to write, there will always be a report proofreading checklist you need to follow. This checklist will help you avoid the most common mistakes while proofreading your report and make sure it looks wonderful. Take a look at the following advice and avoid making your report reviewer say “This report lacks proofreading”…

5 Types of Reports and How to Proofread Them

When it comes to reports, there are 5 main different types you may encounter depending on your field of study or purpose for the report. Among the many different types of reports there are, here you have the 5 most important:

  • Short reports: Short reports can be about any type of field, subject or area of study. These reports are mainly composed by the title, introduction, discussion, conclusion, and references. To proofread these reports you just need to make sure you avoid grammar & spelling mistakes, bad structures, and a wrong format. A short report should be treated just like a longer essay.
  • Lab or science paper: When doing lab report editing or a research about anything related to sciences, there are certain rules you shouldn’t break. First, avoid using long sentences when you can explain something concisely. Secondly, do not avoid jargon, but try to use it only when necessary. And third, remember that this type of report always has research methods and results. Edit accordingly.
  • Business paper: Business papers or reports are normally that type of report where you talk about numbers, accounts, upcoming business changes, past business results, and so on. These financial reports have different types as well, but no matter the type – proofreading financial reports demands a good knowledge of business and financial terms. Just stick to proofreading according to what you need to showcase and use every financial term accordingly.
  • Research paper: These papers can also be about any subject, area or spectrum of study. Yet, these are mainly made to prove a certain hypothesis, or to deny it by doing research and investigation. Apart from the literature and conceptual part, a research paper should always come with a perfect conclusion according to the main research question. These types of reports tend to be larger than most.
  • Analytical paper: Analytical papers need to be done with the utmost care. These papers can also be in many different subjects and areas of study. However, they need to go according to the type of title or subject to be analyzed. Most analytical reports are for the engineering field, where certain objectives are studied to see if they can work for a certain task. This needs a lot of planning, analysis, and discussion.

report types

List Four Things to Look for When You’re Proofreading Reports

Report proofreading is not like all types of proofreading. For reports it is important to have everything in the perfect place, having a proper language and that the writing style goes according to the type of report it is. Yet, the most important things to take into account while proofreading reports are:


Proofreading a report is not just about taking a look at the text, writing style and language. Taking into account the format is maybe the most important part of a report. The format will tell the reviewers and readers if the writer invested time on making it look better and easier to understand. Proper format means proper work.


Reports are, sometimes, important documents that could change the outcome of an important activity or situation. Facts should always be proofread and edited according to reality. Facts that are wrong or just simply erroneous can eventually end up in serious problems. In the academic field, a wrong fact means loss of credibility.

Misspellings and grammar

Something common with reports is the use of a lot of jargon and technical words. Even though they are not recommended to use too much, they still need to be used obligatorily. Yet, using these types of words can eventually make the writer make mistakes, either grammatical mistakes when using them or spelling mistakes while writing them. Checking this is of utmost importance.

First and final statements

Reports, no matter the type, have two important parts – the beginning and the end. The introduction of a report with a commonly used “main statement” and the final conclusion of a report with a “concluding statement”, are both always the most important parts of every report. Make sure these two are perfectly written, that they show clear statements and they both make a point according to their purpose or check it with  the help of a proofreading website.

Always Proofread Like a Professional

Proofreading reports is an important skill for almost all academic students. Proofreading can take a lot of time, effort and meticulous reading and re-reading. Still, it is as important as writing and researching for academic writing.

So, making sure you learn the basic report proofreading skills and polish them according to the level of professionalism you need to boast, is something that will help along the way. Doing this will help you avoid common mistakes and make your report look better and feel more professional.

Yet, doing perfect proofreading can be impossible for an inexperienced writer. So, why don’t hire technical proofreading services for any of your report writing? this way you can avoid common mistakes, you will make your report look better and at the same time, you will learn how to do it correctly.

Use our proofreading services alongside our tools and make your report a professional academic piece without any problem!

Contact us today and we will immediately get back to you with the best help you can think of! Proofreading reports with our help and forget wasting your time and effort trying to proofread like a professional!